How do I enter my child in a meet?

You must enter a meet via our club race secretary. You cannot enter any meet directly with the club hosting the meet.

First step is to complete an entry form. Entry forms are kept beside the club notice board or you can also enter online via the website.

• Create an account in your own name if you haven't already and login.
• Go through the following process ONE SWIMMER AT A TIME! You will be promted to enter who the entery is for ie the swimmer, once you have completed the entry
• Select the meet you want to enter. We have indicated boys events with blue and girls with pink when there is a difference in the entry so visually it is less likely you make an error.
• CAREFULLY select the events for that meet, CHECK at this stage as once you have clicked ENTER MEET if it is wrong you will have to start again so best to have it right at this stage.
• Submit entry by clicking the ENTER MEET button.
• Check the entry again at this stage and if it is incorrect, delete and start again.
• If all is well Proceed To Submit Entry.
• Select the swimmer for which you created the meet entry (you can add more swimmers to your account but can only do one swimmer entry at a time).
• Indicate how you will pay the entry fee.
• Check and Double Check the entry.
• Submit.
• Repeat for other swimmers in your family if required.
• You will be sent an email with you entry details check them again and if you notice an error at this stage contact the race secretary directly

If you don't enter on line then Complete entry forms, together with fees, are to be put in the entries box beside the notice board by the due date listed on the board or meet entries can be completed and submitted online at our website or emailed to the Race Secretary. – Please note that our closing date is different to that listed on the Wellington Swimming Association website or on the club flyer.

The entry fees can be paid by either:

• Putting the money into the entries box at Naenae Pool with a hard copy of your entry form (Cheques must be made out to SZR) or
• Direct credit to the club race entries account. Please contact the club treasurer ( treasurer@swimzoneracing.co.nz ) for further information if you prefer this method of payment.

Entries cannot be accepted without the correct fee.

Late entries cannot be accepted

Once you have submitted your entry the following procedure occurs:

A few days after the club closing date a preliminary list of our entries will be posted on the website. It is important for you to check this to be sure your child has been entered as the race secretary may have over a hundred children to enter in a meet and errors can occur. If your swimmer is not listed and you think they should be, or they are not in the correct events then you must contact the Race Secretary ASAP so they can correct the entries.

Once the organizing club receives the entries, swimmers are ranked according to their times. A preliminary PSYCH SHEET is put on our website.

This is the last chance to check that entries are correct.

What if my child needs to withdraw from the meet?

If you find you can’t attend a meet after entering it, please advise the Race Secretary as soon as possible to scratch your entry.

If you scratch before the psych sheets are published you will receive a credit added to your race entry account which you can use for your next swim meet entry fee. If you scratch after the psych sheets are published then you will not be refunded for the event even with a medical certificate. For Wellington Swimming Association, Swimming New Zealand Meets and some club meets a NO SHOW may incur a financial penalty in addition to the entry fees which will be billed to the swimmer.

For scratchings to meets email race secretary by day before. On day of meet they should text John, or their team manager.

ENTERING AUSTRALIAN MEETS